Jobs & Careers

Student Employment Resources


Office of Career Services


Xavier University Student Employment


DHP Policy Guide (Departmental Hire Program)

FWS Student Manual (Federal Work-study Program)

For Student Employees 

How to Change Your PIN #

How to Clock In and Out

How to Submit Your Time Card → Time Card should be submitted right after you clock out of your last shift for the current Pay Period.

Time Card Submission and Approval Calendar – 2018

Track Your Hours Between Multiple Jobs (for DHP Students) → Helps you track your work hours to prevent from going over the maximum allowable hours per week.

For Supervisors of Student Employees

ePAF User Guide → For DHP student employees only. An electronic Personnel Action Form (ePAF) must be submitted for your student employee at least two weeks prior to the student’s start date. At the same time, have the student complete his/her New Hire Packet if applicable. See “New Hire Paperwork” section below.

Student ePAF Position Numbers

How to Complete a Student ePAF

How to Correct Student ePAF Errors

WTE Supervisor User Guide

Student Time Card Submission and Approval Calendar – 2018

Student Time Card Submission and Approval Calendar – 2019

Student Employee Time Tracking Template → Helps you track your students' hours to prevent from going over the budget.

New Hire Paperwork

A student’s employment may be granted through the Office of Financial Aid as Federal Work-Study (FWS), or it may be offered by the various departments as Departmental Hire Program (DHP). For students who have never worked for Xavier University before, or who had worked for the University, whether as a FWS student or a DHP student, but it’s been more than 12 months since their last separation from the University’s employment roll, a New Hire Packet must be submitted to the Office of Human Resources before their first day of work. The Office of Human Resources is located at Xavier South, room 410. Our hours of operation are from Monday through Friday, 8:00 a.m. to 5:00 p.m.

New Hire Packet: