Office of Housing & Residence Life • 504-520-7321 • email@example.com
2 extra- long twin lofted beds
2 desks and chairs
2 wardrobes or closets
Airconditioning in all buildings
Lounges and group study rooms
Due to the limited availability of on-campus housing, it is necessary that we establish these guidelines for awarding contracts for these rooms. Local students who live within commuting distance of the campus and transfer students are of the lowest priority when assignments are made. The procedure is on a first-come, first-served basis using the date on which the Acceptance Deposit and Housing Application Forms are received. The Acceptance Deposit and Housing Application must be submitted in order for a student to be offered a housing contract.
Initial contracts to new fall term students will be issued by early April. Signed contracts with the required room reservation fee must be returned by the date indicated on the agreement. This fee is non-refundable.
This process is monitored closely. Therefore, students who do not return the contract within the allotted time will have their contract cancelled and will be placed at the bottom of the waiting list.
Students admitted to the University have the option of making their own off-campus living arrangements in the event there are no vacancies on campus. The Housing Office may be able to give you some limited assistance or information regarding off-campus housing.
Special Note:Notice of cancellation to Admissions, Financial Aid, Fiscal Services or the Registrars Office will not constitute notice of cancellation of your current Housing Agreement. The Office of Housing and Residence Life must be officially notified as indicated below.
CANCELLATION OF HOUSING:All current residents (including graduating seniors) who will not return to campus housing the next semester/year must officially cancel housing by the deadline indicated below to be eligible to receive a housing deposit refund. You must download and save the Cancellation Form in a word processing format, complete the Cancellation Form, save and forward as an attachment by email to firstname.lastname@example.org OR print the Cancellation Form, complete and submit to OHRL at address provided above. Housing refund policy will be imposed as follows:
Effective August 1, 2009
Deadline Amount of fees* refunded or payable upon cancellation
On or before April 1 (fall); November 1 (spring) $200.00 deposit refunded
April 1- May 31 $100.00 deposit refunded
June 1 - July 31 $0 refunded; 100% forfeiture
August 1 - First day of official check in 100% forfeiture plus $250 late cancellation penalty fee assessed if enrolled
December 20 - First day of official check in 100% forfeiture plus $250 late cancellation penalty fee assessed if enrolled
As of, the Official check in date 100% deposit and room cost forfeiture plus Prorated board cost
*The $100 reservation fee paid as a new or transfer student is non-refundable. The refund schedule posted above only refers to the $200.00 deposit paid by upperclassmen.
The Residence Hall Staff consists of a Hall Director, Hall Advisors and Resident Assistants. All Residence Halls are staffed 24 hours a day 7 days a week. The Residence Hall Director is a professional member of the Residence Life staff and may reside in the hall. The Director supervises the residence hall staff and monitors the maintenance of the facility, programming and daily functioning of the hall. The Hall Advisors are university staff members and are given the supervisory authority and responsibility of hall operations. The Hall Advisor reports to the Hall Director. The Hall Director and the Hall Advisor supervise the Resident Assistant.
We are delighted that you have chosen Xavier University and are looking forward to having you become a member of the Xavier Family. Your first year in college can be both an exciting and an adventurous time in your life. Outside of the classroom, you will have the opportunity to participate in numerous activities and meet many new people. The people you meet and the experiences you share will probably become the most precious memories of your college career.
One excellent way to take advantage of these opportunities is to live in a residence hall. Residence hall living at Xavier is designed to offer you a unique experience. We consider it a vital part of the educational process of the University. Research demonstrates that living in the residence halls provides students with a unique experience that fosters success during their college years. These students are more likely to graduate from college and generally feel more a part of the college experience.
You will have an opportunity to interact with persons of diverse backgrounds whose cultures, attitudes and ideals may parallel with yours or may be just the opposite. We believe that the residence hall environment will assist you in developing into a well-informed person and one who will be able to adapt to living in a multicultural world.
To ensure the best possible experience, we need your assistance in the housing process. Once you receive your Housing Reservation Form from the Admissions office and submit the $100 housing reservation fee for the Academic Year, you will begin to receive communications from the Housing Office. The $100 housing reservation fee is non-refundable for the Academic Year.
All students interested in residing on campus for the Summer must pay an additional $55 reservation fee that is non-refundable.
You will receive an email from the Housing Office which will include:
Once your $100 reservation fee has been received, you will be provided web access to complete the housing application online. To access the application, you must use an assigned ID and a pin number. You will receive a filer with instructions on how to complete the housing application and detailed information.
The information on the housing application will be used for input on room assignments for the Academic Year. Please note: The Housing Application will not be processed until the Office of Housing & Residence Life (OHRL) has received your signed housing reservation form along with your $100 housing reservation fee. All freshman females will be assigned to St. Katharine Drexel Hall. Freshman males will be assigned to St. Michael Hall. All room assignments are processed on a first come, first serve basis according to receipt of the reservation fee and the online housing application.
During the summer, you will receive a Housing Agreement which will indicate your Hall assignment and check in procedures that will indicate the time for you to check in. The residence halls will be open on first day of Orientation for check-in. Housing reservations will be canceled after 12:00 midnight, on the first day of check in, unless prior notification of late arrival has been submitted to the Housing Office in writing.
As a campus resident, you are required to pay $20 residence hall dues. This amount is assessed at registration. The residence hall dues are used to provide educational, social, and community service involvement programs for residents within the residence halls.
Once again, welcome to the Xavier family. If you have any further questions, please feel free to e-mail us at email@example.com. We look forward to meeting you this fall.
Judy E. Bracy
Housing and Residence Life
We recommend that you bring the following items:
The following are not allowed within the residence halls: