DHP Policy Guide (Departmental Hire Program)
FWS Student Manual (Federal Work-study Program)
For Student Employees
How to Submit Your Time Card - Time Card Submission and Approval Calendar – 2018
Track Your Hours Between Multiple Jobs (for DHP Students) - Helps you track your work hours to prevent from going over the maximum allowable hours per week.
For Supervisors of Student Employees
ePAF User Guide - For DHP student employees only. An electronic Personnel Action Form (ePAF) must be submitted for your student employee at least two weeks prior to the student’s start date. At the same time, have the student complete his/her New Hire Packet if applicable. See “New Hire Paperwork” section below.
Student Employee Time Tracking Template - Helps you track your students' hours to prevent from going over the budget.
How to Use the Student Employee Time Tracking Template - This tutorial is best viewed with Google Chrome, Firefox, or Safari.
New Hire Paperwork
A student’s employment may be granted through the Office of Financial Aid as Federal Work-Study (FWS), or it may be offered by the various departments as Departmental Hire Program (DHP). For students who have never worked for Xavier University before, or who had worked for the University, whether as a FWS student or a DHP student, but it’s been more than 12 months since their last separation from the University’s employment roll, a New Hire Packet must be submitted to the Office of Human Resources before their first day of work. The Office of Human Resources is located at Xavier South, room 410. Our hours of operation are from Monday through Friday, 8:00 a.m. to 5:00 p.m.
New Hire Packet:
- Student Employee Data Record Form Be sure to mark whether you’re a DHP or FWS student employee.
- Form I-9 Original identification document(s) must be presented to an HR staff upon submission of this form. See page 3 for list of acceptable documents.
- Form I-9 Instructions For help with filling out the I-9 form.
- Form W-4
- Form L-4
- Direct Deposit Enrollment Form Attach a voided check or a Direct Deposit Authorization Form from your financial institution that has your routing number and account number auto-filled (not a blank form where you fill in the information).