ITC Training Lab

Microsoft® Office Access® 2016 Course Descriptions

Microsoft® Office Access® 2016: Part 1

Course Specifications

 

Overview:

Data is everywhere. Whether you are at the grocery store, office, laboratory, classroom, or ballpark, you are awash in data: prices, schedules, performance measures, lab results, recipes, contact information, quality metrics, market indices, grades, and statistics.
 
Most job roles today involve some form of data management. In the case of data workers, it may be their primary job task. For some, such as research scientists and accountants, data management may be a strong component of the job. And for others, such as sales clerks or those in the skilled trades, data management may consist of an incidental job responsibility, for example, time reporting or recording a sale. Virtually everyone is affected in some way by the need to manage data.
 
A relational database application such as Microsoft® Office Access® 2016 can help you and your organization collect and manage large amounts of data. Access is a versatile tool. You can use it as a personal data management tool (for your use alone), or you can use it as a construction set to develop applications for an entire department or organization. In this course, you will use Access 2016 to manage your data, including creating a new database; constructing tables; designing forms and reports; and creating queries to join, filter, and sort data.
 
You can also use the course to prepare for the Microsoft Office Specialist (MOS) Certification exam for Microsoft Access 2016.

 

Course Objectives:

In this course, you will create and manage an Access 2016 database.
 
You will:

  • Navigate within the Microsoft Access application environment, create a simple database, and customize Access configuration options.
  • Organize and manage data stored within Access tables.
  • Use queries to join, sort, and filter data from different tables.
  • Use forms to make it easier to view, access, and input data.
  • Create and format custom reports.

 

Target Student:

This course is designed for students who wish to establish a foundational understanding of Microsoft Office Access 2016, including the skills necessary to create a new database, construct data tables, design forms and reports, and create queries.

 

Course Content
 

Lesson 1: Getting Started with Access

 Topic A: Orientation to Microsoft Access
 Topic B: Create a Simple Access Database
 Topic C: Get Help and Configure Options in Microsoft Access

 

Lesson 2: Working with Table Data

 Topic A: Modify Table Data
 Topic B: Sort and Filter Records

 

Lesson 3: Querying a Database

 Topic A: Create Basic Queries
 Topic B: Sort and Filter Data in a Query
 Topic C: Perform Calculations in a Query

 

Lesson 4: Using Forms

 Topic A: Create Basic Access Forms
 Topic B: Work with Data on Access Forms 

 

Lesson 5: Generating Reports

 Topic A: Create a Report
 Topic B: Add Controls to a Report
 Topic C: Enhance the Appearance of a Report
 Topic D: Prepare a Report for Print
 Topic E: Organize Report Information
 Topic F: Format Reports

 

Microsoft® Office Access® 2016: Part 2

Course Specifications

 

Overview:

Your training and experience using Microsoft® Access® 2016 has given you basic database management skills, such as creating tables, designing forms and reports, and building queries. In this course, you will expand your knowledge of relational database design, write advanced queries, structure existing data, validate data entered into a database, and customize reports. Extending your knowledge of Microsoft Access 2016 will result in a robust, functional database for your users.
You can also use the course to prepare for the Microsoft Office Specialist (MOS) Certification exam for Microsoft Access 2016.

 

Course Objectives:

In this course, you will create and manage an Access 2016 database.
You will:

  • Design a relational database.
  • Join tables to retrieve data from unrelated tables.
  • Validate data entered into a database.
  • Use advanced queries to manipulate your data.
  • Organize a database for efficiency and performance, and to maintain data integrity.
  • Customize reports to organize the displayed information and produce specific print layouts.

 

Target Student:

This course is designed for students wishing to gain intermediate-level skills or individuals whose job responsibilities include constructing relational databases, performing database maintenance, or creating advanced queries and reports.

 

Prerequisites:

To ensure your success, it is recommended you have completed Microsoft® Office Access® 2016: Part 1 or possess equivalent knowledge. It is also suggested that you have end-user skills with any current version of Windows, including being able to start programs, switch between programs, locate saved files, close programs, and use a browser to access websites. You can obtain this level of skills and knowledge by taking either of the following Logical Operations courses, or any similar courses in general Microsoft Windows skills:

  • Using Microsoft® Windows® 10

or

  • Microsoft® Windows® 10: Transition from Windows® 7
  • Microsoft® Office Access® 2016: Part 1

 

Course Content
 

Lesson 1: Designing a Relational Database

Topic A: Relational Database Design
Topic B: Create a Table
Topic C: Create Table Relationships

 

Lesson 2: Joining Tables

Topic A: Create Query Joins
Topic B: Relate Data Within a Table
Topic C: Work with Subdatasheets

 

Lesson 3: Using Data Validation

Topic A: Use Field Validation
Topic B: Use Form and Record Validation

 

Lesson 4: Creating Advanced Queries

Topic A: Create Parameter Queries
Topic B: Summarize Data
Topic C: Create Subqueries
Topic D: Create Action Queries
Topic E: Create Unmatched and Duplicate Queries

 

Lesson 5: Organizing a Database for Efficiency

Topic A: Data Normalization
Topic B: Create a Junction Table
Topic C: Improve Table Structure

 

Lesson 6: Using Advanced Reporting Techniques

Topic A: Include Control Formatting in a Report
Topic B: Add a Calculated Field to a Report
Topic C: Add a Subreport to an Existing Report

 

Microsoft® Office Access® 2016: Part 3

Course Specifications

 

Overview:

You've covered many of the basic functions of Microsoft® Office Access® 2016, and now you're ready to learn advanced Access features such as database management, advanced form design, packaging a database, encrypting a database, preparing a database for multi-user access, and more. Knowledge of these features separate database professionals from the casual database users or occasional designers. Today's training, added to that which you've gained from the Microsoft® Office Access® 2016: Part 1 and Microsoft® Office Access® 2016: Part 2 courses, rounds out your Access education and provides you with marketable job skills.

 

Course Objectives:

In this course, you will learn to create and manage a fundamental Access 2016 database.

  • You will:
  • Customize a form layout to improve usability and efficiency of data entry.
  • Share data across applications.
  • Use macros to improve user interface design.
  • Use VBA to enhance tasks.
  • Organize data into appropriate tables to ensure data dependency and minimize redundancy.
  • Lock down and prepare a database for distribution to multiple users.
  • Create and modify a database switchboard and set the startup options.

 

Target Student:

Students taking this course are database administrators or prospective database administrators who have experience working with Access 2016 and need to learn advanced skills.

 

Prerequisites:

To ensure your success in your course you should have experience working with Microsoft Access 2016, including a working knowledge of database design and creation, form design and creation, report design and creation, a working knowledge of database querying and the various table relationships. You can obtain this level of skill and knowledge by taking the following Logical Operations courses:

  • Microsoft® Office Access® 2016: Part 1
  • Microsoft® Office Access® 2016: Part 2

 

Course Content
 

Lesson 1: Implementing Advanced Form Design

Topic A: Add Controls to Forms
Topic B: Enhance Navigation and Organization of Forms
Topic C: Apply Conditional Formatting

 

Lesson 2: Sharing Data Across Applications

Topic A: Import Data into Access
Topic B: Export Access Data
Topic C: Link Tables to External Data Sources
Topic D: Create a Mail Merge

 

Lesson 3: Using Macros to Improve User Interface Design

Topic A: Create a Macro
Topic B: Restrict Records Using a Condition
Topic C: Validate Data Using a Macro
Topic D: Automate Data Entry Using a Macro

 

Lesson 4: Using VBA

Topic A: Getting Started with VBA
Topic B: Enhance Access Using VBA

 

Lesson 5: Using Advanced Database Management

Topic A: Manage a Database
Topic B: Determine Object Dependency
Topic C: Document a Database

 

Lesson 6: Distributing and Securing a Database

Topic A: Splitting a Database for Multiple User Access
Topic B: Implement Security
Topic C: Convert an Access Database to an ACCDE File
Topic D: Package a Database with a Digital Signature

 

Lesson 7: Managing Switchboards

Topic A: Create a Database Switchboard
Topic B: Modify a Database Switchboard
Topic C: Set Startup Options

 

ITC Training Lab

Jazmine Reynolds

504-520-7841

JReynol1@xula.edu