SUMMER AT XAVIER
 
 
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Information for Students
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ONLINE and HYBRID Courses for Summer 2013

REGISTRATION INFORMATION

Registration:  Summer registration is online.  All students are expected to see their advisor or department summer chair before registering for a course.  All Freshmen students, Deciding/Deciding Non Science Majors, Music Majors and English Majors must obtain their Alternate PIN Number from their advisor or department summer chair.

1st 5-Week Session registration will be held on Monday May 26th, 8-Week Session registration is scheduled for Friday, June 6th, and 2nd 5-Week Session registration is scheduled for Friday, June 27th. 

A late registration fee of $100 is charged to those students who register after classes begin for each Summer Term.

ADMISSIONS

Any student currently enrolled at Xavier may attend the summer session(s).  Students who have been admitted to the University for the 2013-14 academic year are also eligible and encouraged to attend. 

New undergraduates as well as transfer students must apply for admission to the University.  A completed application with a $25.00 fee, must be submitted to the Admissions Office.  (Make this a link Admissions)  Additional information can be obtained by contacting the Office of Admissions at (504) 520-7388.

Readmit Applicants

Former students who were not enrolled in the University for the Spring 2014 semester must apply for readmission prior to summer session registration.  Information, as well as the “Application for Readmission” is located at http://www.xula.edu/admissions/appreadmission.  

Transient/Visiting Applicants

Students may apply as non-degree seeking students at Xavier University and, if admitted, are eligible for enrollment on a term by term basis in the undergraduate program in the College of Arts and Sciences. Applications must be submitted and approved through the Office of Admissions.  All required documents should be submitted at least two (2) weeks prior to the selected term.
•    Visiting (Transient) Students who are degree-seeking students at another institution may apply for enrollment at Xavier. Visiting students must obtain approval from their home institution for transfer credit from Xavier. Approval is dependent on verification that the student is in good academic standing.
•    Special Non-Degree Seeking Students are taking courses for enrichment or other special purposes. Students in this category must be high school graduates and provide evidence that they are eligible to take college-level courses at Xavier. Students in this category may accumulate a maximum of eighteen semester hours.
To apply for admission as a non-degree seeking student you must submit the following to the Office of the Admissions:
•    Completed application with application fee
•    Letter of Good Standing from his/her college academic dean or other appropriate university official  OR a transcript from the most recent college/university attended
After a student has been approved for enrollment, the required Health Service documents must be submitted.

CLICK HERE to download an application for admission. 

New graduate students seeking teacher certification or a graduate degree should request an application form and information concerning requirements for admission from the Graduate School Office Completed applications, with the $30.00 fee, MAT scores, passing score from appropriate PRAXIS exam, two references, and official transcripts of all prior undergraduate/graduate course work must be submitted to the Graduate School Office. (All folders must be completed by May 1st).

ADDING COURSES

Students who wish to add courses must do so online during the registration period.  All students are expected to see their advisor before making changes to their schedule.  Freshmen, Deciding/ Deciding Non Science Majors, Music Majors, and English Majors must obtain their alternate PIN Number from their advisor or department’s summer chair.

DROPPING COURSES

Students may drop courses online during the registration period.
If a student wishes to drop a course after the second day of class, then the following process should be followed:

  • Obtain an Add/Drop Form from your department or the Registrar’s Office
  • Complete the ADD/DROP form by obtaining both your advisor’s and instructor's signatures.
  • Report to the cashier to pay the $10.00 Add/Drop fee.
  • Take the form to the Registrar's Office.
  • To drop an ONLINE click here (ONLINE Course Drop Form For Summer Use Only) and follow instructions on the form.

The last day to drop a course is:

  • 1st Summer Session – June 18, 2014
  • 2nd and 3rd Summer Session – July 23, 2014

ACADEMIC POLICIES

  • The University reserves the right to cancel any summer school course for which fewer than 10 students register.
  • Undergraduate students are classified as full-time students in a summer session if they enroll for six (6) hours in a five-week session.
  • Students who wish to enroll for more than seven semester hours in a summer session must obtain written permission from their department chairpersons.
  • The grade of "I" (incomplete) is not normally assigned in any undergraduate course during the summer session.  Special circumstances which necessitate the above must be approved by the appropriate Dean.
  • Your advisor must approve Withdrawals from courses. The grade of "W" will be assigned for withdrawals that occur between the third day of classes and Wednesday of the fourth week of classes in each of the five week sessions, and Wednesday of the sixth week of classes in the eight-week session.  After that time period, withdrawals from courses will not be permitted.
  • Students who are registered for 1000 level course and miss more than 3 classes are eligible for the grade of "FE" (other than some math courses).
  • Students who are registered for a 4 semester-hour math course and miss more than 5 classes are eligible for the grade of "FE".

COST INFORMATION

SUMMER TUITION 2014
COST INFORMATION
Tuition/Fees
(per credit hour)

College of Arts and Sciences $ 200 per credit hour
College of Pharmacy $ 500 per credit hour
Graduate School $ 220 per credit hour
Institute for Black Catholic Studies*** $ 220 per credit hour
Id Cards                                                        $ 10.00
Activity Fee                                                       $ 20.00
Labs $ 50.00
Graduate School Only
Technology Fee:
1 -4 hours $ 50.00
5 -8 hours $ 100.00
9 -11 hours $ 150.00
$ 200.00
Campus Accommodations
(per week)
Room and Board
St. Michael’s / St Joseph’s / Katharine Drexel $ 210.00 per week
Living Learning Center $ 240 per week
St. Martin de Porres Residence $ 240 per week
Housing Deposit $ 55.00 (Non Refundable)
Laundry $ 15.00
*** Additional Charges – See IBCS Website

TRANSCRIPTS

To receive a transcript for Summer Session course work, students must make a written request to the Registrar's Office.  The transcript fee is $2.00 for the first copy and $1.00 for each copy thereafter, if ordered at the same time. Students must have a zero balance to receive a transcript.

AUDITING

Auditing course work is defined as presence in the classroom without academic credit.  The auditor may take part in class discussion and take examinations, subject to agreement with the instructor.  Students who are permitted to register will be charged tuition at the regular rate.
To register, a student must first obtain permission from the instructor of the course to be audited, and then follow the normal procedure for registration and enrollment.  Auditing class members must be registered as "auditor" by the deadlines for adding or dropping a course.

FINANCIAL AID

Summer School application will be available beginning March 31, 2014.  Priority deadline for submitting the application is April 4, 2014.  If you have additional questions please contact:

Office of Financial Aid
Xavier University of Louisiana
1 Drexel Drive, Box 40
New Orleans, LA  70125
(504) 520-7517

REFUND POLICY

1st Five Week Summer Session
Students who officially withdraw or cancel their registration from Summer Session I by the end of the late registration period (4:00 p.m. on that date) will receive a full refund.  Students who withdraw or cancel between the third and fourth day of class will receive a 50% refund of tuition and fees.  
After the fourth day of class, students are responsible for the entire balance.  No refunds will be issued after May 30, 2014.

2nd Five Week Summer Session
Students who officially withdraw or cancel their registration from Summer Session II by the end of late registration period (4:00 p.m. on that date) will receive a full refund.  Students who withdraw or cancel between the third and fifth day of class will receive a 50% refund of tuition and fees.  
After the fifth day of class, students are responsible for the entire balance. No refunds will be issued after July 7, 2014.

8-Week Summer Session
Students who officially withdraw or cancel their registration from Summer Session III by the end of late registration period (4:00 p.m. on that date) will receive a full refund.  Students who withdraw or cancel between the third and fifth day of class will receive a 50% refund of tuition and fees.  
After the fifth day of class, students are responsible for the entire balance. No refunds will be issued after June 13, 2014. 

(For exact dates of Summer Sessions I, II and II, please see the 2013 Summer Session Academic Calendar).

HOUSING

Rooms are available on a double occupancy basis and board is automatically included.  All residence halls are air-conditioned. Students must supply their own pillows, linen, towels, mattress covers, and light blankets.  Room and board is available for each five-week session and eight-week session.  Residence will be open for occupancy at 9:00 a.m. on May 25th .  Check the Housing and Residence Life calendar for more detailed information. Students interested in obtaining summer housing may address correspondence to:

Director of Housing
Xavier University
1 Drexel Drive
New Orleans, LA 70125
(504) 520-7321
reslife@xula.edu

IDENTIFICATION (I.D.) CARDS

All students will be required to use ID cards to attend classes for all Summer Sessions. Identification cards (Xcards) for summer school students previously enrolled at Xavier during the Spring 2013 semester will be activated electronically once they are fiscally cleared. (Replacement cards can be purchased for $10.00 in the Campus Card Office, University Center, Room 122-G). Students who are attending Xavier only during the summer session(s) will receive an Xcard on registration day. For more information please visit www.xula.edu/xcard.

CASHIER'S OFFICE

The Cashier's Office is located at Xavier South, Room 300. Regular hours are Monday through Friday, 9:00 a.m. to 4:00 p.m.  The phone number is (504) 520-5226 or 520-6773.

COUNSELING & WELLNESS CENTER

All students may obtain professional, individual and group counseling through this office.  Students are assisted by the counselors in exploring: feelings, attitudes, motivation, academic abilities, study habits, time management, test taking and stress coping skills or whatever areas designated by the student. The Counseling & Wellness Center is located in the St. Joseph Academic and Health Resource Center, Bldg #13, Suite 202Appointments can be made Monday through Friday from 9:00 a.m. to 5:00 p.m.
(504) 520-7315

HEALTH SERVICES

Student Health Services at Xavier University is available to all enrolled students at the university.  The University Health Service is staffed by a part-time physician, a nurse practitioner, nurses and appropriate support staff.  Referral services are available to appropriate agencies/healthcare providers off campus.   All students are required to complete a Proof of Immunization Compliance Form prior to registration at the university. 

The Health Services Center is located in the St. Joseph Academic and Health Resource Center, Bldg #13, Suite 217, and is open Monday through Friday from 8:30am to 4:30pm. 

For more information, contact the Health Services Office by calling (504) 520-7396.

LIBRARY

The University Library contains over 125,000 print volumes, 37,000 e-books, and more than 43,000 print and digital serials.  The Government Documents Department is home to more than 7,000 publications published by various Federal and Louisiana State agencies and departments.  Archives and Special Collections contains a wide array of paper materials from every university department and division, as well as unpublished manuscript materials, letters, diaries, and photographs related to Southern and African-American history and culture.  Other parts of the collection are devoted to Black Catholics and local Catholic history.

Every course of study at Xavier is supported by more than 80 electronic database services.  Many are available through Xavier’s membership in LALINC (Louisiana Academic Library Information Network Consortium).  This consortium also enables Xavier faculty members, circulation privileges at other Louisiana academic institutions.  Also available is the Interlibrary Loan Office, which can borrow materials from libraries around the country within a matter of days.

The following summer library hours are subject to change.  For current hours, you can contact the Library at (504) 520-7311.

Pre-Summer Schedule 

May 7 – May 19 7:30AM – 5:00PM
Summer Sessions  
May 27 – June 21 7:30AM – 9:00PM Monday - Thursday
  7:30AM – 5:PM Friday
  8:00AM – 6:00PM Saturday
  Closed Sunday
   
July 1 – July 19 7:30AM – 10:00 PM Monday - Thursday
  7:30AM – 8:00PM Friday
  8:00AM – 8:00PM Saturday
  2:00PM – 10:00PM Sunday
   
July 20-August 3 7:30AM – 9:00PM Monday - Thursday
  7:30AM -5:00Pm Friday
  8:00AM – 6:00PM Saturday
  Closed Sunday

***The library will be closed Wednesday, July 4, Independence Day.

BOOKSTORE

The University Bookstore is located in the University Center, Room 214.  It carries required textbooks for all Summer Studies courses, as well as a variety of other hardback and paperback books.  The University Bookstore hours are Monday through Friday 8:00am – 5:00pm the first week of each Summer Session. For the remainder of each summer Session, the hours are Monday through Friday from 8:00 a.m. to 4:00 p.m.  (Hours are subject to change.) For information call the Bookstore (504) 520-7300.

DINING SERVICES

The Xavier University Dining facility provides 19 meals per week, according to the following schedule. (Hours subject to change)

Monday through Friday
Breakfast:                        7:00 a.m. - 8:30 a.m.
Lunch:                             11:30 a.m. - 2:00 p.m.
Dinner:                            5:00 p.m. - 6:30 p.m.

Saturday and Sunday
Brunch:                            11:00 a.m. - 1:00 p.m.
Dinner:                             5:00 p.m. - 6:30 p.m.

The Dining facility is open for campus residents during the breakfast, lunch and dinner hours.  Lunch is open for students and program participants starting at 11:00 a.m.  Campus residents must purchase the meal plan. Additional information about the Dining Service may be obtained by contacting the Dining Service Office at (504) 520-7573

PARKING

Parking on campus during the summer session is particularly congested due to the vast amount of special programs held during the summer.  Parking in the University lots is available for the summer session in accordance with the standard university parking regulations. Students designated areas for students, faculty designated areas for faculty, and staff designated areas for staff. It will be necessary to obtain a parking permit from the Office of University Police in order to park on any of the university lots.

The Office of University Police is located at S. Carrollton Avenue and Drexel Drive. Enforcement of all parking regulations will continue throughout the summer sessions. Parking in Reserved, Handicapped, Faculty or Staff designated areas will result in parking tickets and/or booting of vehicles.  All rules and regulations regarding parking are explained in the Parking Regulation Booklet issued by the Office of University Police. For more information, contact the Office of University Police at (504) 520-7490.

 
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