Campaigning Policies and Procedures
  • No candidate shall be endorsed in the name of the Student Government Association.
  • No member of the Election Board or Election Review Board (ERB) shall be a candidate, endorse, promote, or serve as a campaign manager for a candidate.
  • All candidates running for a Class Office are limited to spending no more than one hundred and fifty dollars ($150) for campaign expenditures. All candidates running for a SGA/PSA Office are limited to spending no more than two hundred dollars ($200) for campaign expenditures This includes all contributions/ donations from any individual and/or organization used as materials for a candidate'Äôs campaign. All candidates must turn in a financial report detailing all expenditures (including donations which must be itemized at market value).
  • Campaigning which interferes with the normal university operations (i.e. distribution of political literature while classes are in session) or any other university sponsored activity is strictly forbidden.
  • The posting of all campaign literature shall be done in accordance with the university guidelines on general posting.
  • All campaign materials shall be taken down by 4pm the day preceding the forum.
  • No campaigning will occur before or after the time period set by the Office of Student Services.
  • Violations of these guidelines may automatically disqualify a candidate and disciplinary sanctions will be imposed against the guilty parties.
  • It is not necessary for candidates to get permission from the Election Board to circulate flyers of leaflets. However, said leaflets or flyers should be in good keeping with the principles of the Election Code in that they must not slander or jeopardize the other candidates in the electoral race. Such conduct will automatically disqualify candidates running for office, and he/she and his/her campaign manager will be held responsible for the damages. All leaflets and flyers must be posting approved by the Office of Student Services.

Campaign Materials

  • BILLBOARDS AND SIGNS MAY BE PLACED AROUND CAMPUS Billboards should be free standing or weighted with sandbags (no items should be put in ground to secure Billboards) DESIGNATED AREAS FOR BILLBOARDS are UC lawn and lawn around Pharmacy Bldg) Billboards should not obstruct view of sculptures or building signs). The dimensions may not exceed 4 x 8.
  • ONLY 10 TABLES WILL BE ALLOWED ON THE YARD FOR CAMPAIGNING BETWEEN 10AM-2PM
  • Tables and/or displays will not be permitted on the first floor of the University Center
  • MUSIC WILL BE PROVIDED DAILY¬† BY THE UNIVERSITY CENTER FOR CAMPAIGNING FROM 10AM-2PM
  • STUDENTS WHO CHOOSE TO DO ONLINE CAMPAIGNING (FACEBOOK, MYSPACE, INSTAGRAM, TWITTER, and ETC.) MUST FOLLOW THE RULES OF CAMPAIGNING AND PROVIDE STUDENT SERVICES ACCESS TO THEIR SITE! ( MUST BE PUBLIC)
  • All Flyers and other items (i.e. t-shirts, hats, cups) used to campaign must be approved by Student Services.
  • The Xavier University Document center (located on the 1st floor of the U.C.) must complete all campaign printing.
  • Slanderous or offensive flyers will not be permitted
  • Only 25 flyers will be approved during the duration of the campaign; only 12-11x17 posters will be approved. Posters larger than 11x17 are not permitted.
  • Only 10 yard signs will be approved during the duration of the campaign. The yard signs may not exceed the dimensions of 11x17.
  • An unlimited amount of handbills may be approved and distributed per day.
  • Campaigning in class is not permitted (i.e. writing on board, assign out or posting flyer/ other campaign items, making announcements).
  • THERE IS NO DOOR TO DOOR CAMPAIGNING IN HALLS/DORMS USE THE BOARDS ONLY.
  • Party/joint tickets are not permitted. ( campaigning with one or more candidates/ co-sponsoring events).
  • Organizations/student endorsements are not permitted.
  • Materials cannot be posted on walls or glass surfaces. A complete list of posting guidelines may be found in the Xavier University Student Handbook
  • No Caf√© Nights
  • Banner Space is not available for Campaigning
  • All candidates are responsible for their material.
  • See Campaigning information sheet for more information
  • All budgets must be submitted on the provided budget form.
  • A receipt voucher should be completed and submitted for each receipt.
  • FINES MAY NOT DISQUALIFY CANDIDATES

All materials must be given a value (included donated items and radios

  • HANDBILLS AND POSTERS 11X17 OR SMALLER MUST BE PRINTED AT THE XAVIER DOCUMENT CENTER
  • ALL EVENT REQUESTS MUST BE TURNED IN BY THE DEADLINE
  • NO SPACE IS NEEDED FOR HANDOUTS ( FLYERS & HANDBILLS)

CAMPAIGN MANAGERS
All candidates must register with the Election Board chairperson the name of his/her campaign manager. Campaign managers must submit a written statement of their acceptance of the position of campaign manager for a perspective candidate to the Election Chairperson.

  • No campaign manager shall petition for any office while at the same time serving a campaign manager
  • No person shall serve as a campaign manager for more than one person
  • A campaign manager must be in good standing with the University and cleared by the Vice-Present of Student Services.
  • Campaign managers must receive approval for posting and distribution of all campaign literature by the Office of Student Services.
  • Campaign managers and candidates are liable for damages to the University property or personal property of students and other candidates.
  • Slanderous literature, etc. of candidates or individuals or campaign material not in good taste and/or not within University guidelines is strictly forbidden. Campaign managers and candidates are liable for such.
  • All official business relative to the candidates (except securing a petition) will be transacted between the Election Board and respective campaign managers.
  • A copy of all campaign literature for candidate must be kept on file and delivered to the Election Board on the day before the election.