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Premedical Office
Xavier University
1 Drexel Drive
Box 120C
New Orleans, LA 70125

Full-Time Staff
Quo Vadis Maria Webster, MA, LPC
Premedical Adviser
xupremed@yahoo.com
(504) - 520-7437
 
 
Part-Time Staff
JW Carmichael, Jr.
Director of Premed Program
Professor of Chemistry
 
 
 
 
 

 

Premed

Sending Transcripts

This document contains data relevant to Xavier students alone and should not be made available to persons who do not attend the University.

The following provides additional information about transcripts for medical school, when to send them, etc.

Can transcripts for medical school be mailed before applications? Yes!! Yes!! Yes!! Transcripts must come directly from the registrar of the school where credit was earned and should be mailed before your application is sent in.

When should a student request a transcript to be sent for medical school? As soon as the AMCAS application becomes available on-line (usually on or around May 1st), you should sign-in at www.aamc.org and begin working on the online application. NOTE: In order to print off the required "Transcript Matching Form" which must accompany your official transcripts to AMCAS, you must complete the first few sections of the AMCAS application. You will NOT be allowed to access and print the "Transcript Matching Form" without completing the required sections first.

  • Transcripts from schools other than XU: As soon as AMCAS becomes available on-line, you should complete the appropriate sections and print off the "Transcript Matching Form." Official transcripts must be sent to any college or university you attended and received credit. (Note: Schools are prohibited by law from sending out grades earned at another institution. Therefore, even though XU accepted courses from somewhere else toward you degree, the University cannot send out a copy of your grades from other schools. You'll have to check with the individual schools to find out cost of getting a transcript send and the procedures for doing so. For your information, all require that you make the request in writing and that you provide your Social Security number. The cost is usually about $2 per transcript.)
  • Transcripts from XU: As soon as AMCAS becomes available on-line, you should complete the appropriate sections and print off the "Transcript Matching Form." You must take the form to XUs Registrar (4th floor XU South) and complete the process for having your transcript sent to AMCAS. Make sure you indicate on XUs Transcript form to "Hold for Final Grades" if your request is being submitted BEFORE the end of the Spring semester. Instructions for having transcripts sent from XU for students who are NOT in New Orleans may be obtained by visiting www.xula.edu/registrar.html . (Note: If you plan to take/retake a major science course during the summer, see JWC before doing this to make sure this is when you should send it.)

Where are transcripts for medical school sent? To apply to schools which participate in AMCAS (or AADSAS or AACOMAS), send one transcript to the central service. If you apply to a school (or schools) which does not[do not] participate in AMCAS (or AADSAS or AACOMAS), you should get an application from the school to see were the transcript is to be sent. You should also have an unofficial copy sent to yourself so you can double check course order and grades when you complete the AMCAS/AADSAS form. Note: It is usually cheaper to send the same transcript to a number of places at one time than to send it at different times.

Is there anything special one has to do when sending a transcript to AMCAS? Yes!! There is a special "Transcript Matching Form" which you should give the registrar at the time you request a transcript be sent. You must sign-on to the AMCAS application and complete the first few sections in order to access the "Transcript Matching Form". You will need to include your AMCAS ID # (which is assigned as soon as you establish your username and password) on the "Transcript Matching Form". This form is to be included with the transcript and makes it easier for AMCAS to match transcripts and applications. The Transcript Matching Form is available on the internet at http://www.aamc.org. For your information, the code for XU is 002032. The codes for Fisk, Baylor, and Rice are given below.

Does one have to send transcripts for credits earned in a summer program? If you received academic credit while in a summer program, you have a transcript at the school and must a) list the courses on your AMCAS and b) send an official transcript even if you do not use the courses to graduate from Xavier!! If you do not, and the medical schools find out, they will dismiss you for dishonesty&emdash;even if you are only one day away from graduating!!

How does one get a transcript sent from Fisk (for students who were in the Fisk/UNCF Summer Program)? If you participated in the Fisk/UNCF Summer program then you have a transcript at Fisk. To get your transcript sent, send $2.00, a "Transcript Matching Form", and a letter indicating that you wish the transcript sent. Your letter should be sent to Office of the Registrar, Fisk University, 1000 17th Avenue North, Nashville, TN 37208 Phone: (615)329-8500. The Code # for Fisk is 003490 (to put on the Transcript Matching Form).

How does one get a transcript sent from Baylor/Rice (for student who were in the Baylor/Rice Premed Honor Academy)? If you went to the Baylor/Rice Premedical Honor Academy you have transcripts at both Baylor and Rice. This means you have to list the courses your took there (and the grades you earned) on your AMCAS form and send transcripts from both Baylor and Rice. The following tells what you have to do to get transcripts sent from each school.

  • From Baylor: Write a letter asking that the transcript be sent (including the AMCAS "Transcript Matching Form"). The letter should include your name, your Social Security Number, the year you were in the program, and the address to which the transcript is to be sent. In addition, the letter must be signed. There is no charge for this service. The address to which your letter should be sent is: Office of the Registrar, Baylor Medical School, One Baylor Plaza, Room M108, Houston, TX 77030 Phone: (800)633-6445 Fax: (713)798-7951. The code # for Baylor Med. for the Transcript Matching Form is 004949.
  • From Rice: Write a letter asking that the transcript be send (including AMCAS "Transcript Matching Form"). The letter should include your name, Social Security Number, and the address to which the transcript is to be sent. In addition, the letter must be signed. There is a charge of $5.00 for each transcript sent. The address to which your letter should be sent is: Office of the Registrar, Rice University, 6100 Main Street, Mail Stop #57, Houston, TX 77005 Phone: (713)527-4999. The code # for Rice for the Transcript Matching Form is 003604.

 

 

 

 

 

 

 

 

 

 
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