5.0 Pre-Approved Travel
This travel is identified in the original grant application. Any requests for changes in the approved budgets must be submitted to the Title III Coordinator and authorized before change is implemented. The Title III grant regulations require specific documentation of all travel funded by the grant. A Xavier University of Louisiana (XULA) Pre-Travel Form must be completed a minimum of two weeks prior to the intended travel date. Included with the XULA pre-travel form should be supporting documents for transportation, registrations, and accommodations.
Upon return to the campus an XULA Travel Expense Report should be completed and submitted to the Title III Office within one week. All XULA travel policy guide lines apply to Title III related travel. Expenses for lodging and meals will be allowable and paid in accordance with existing University practice. Receipts are required in accordance with University practice. Air travel will be by coach class or the lowest fare available. When a personal car is used, reimbursement for actual mileage will be reimbursed at XULA per mile rate. All purchases must be supported by a legible and dated receipt.
5.2 Unallowable Expenses
All expenses appearing on the travel expense report that are not in compliance with XULA established guidelines will be denied and are the financial responsibility of the traveler.
Unallowable expenses included but are not limited to: bar bills and long distance calls for personal business, expenses above per day meal allotment.