Welcome to the Instructional Media Department - Faculty Use Policy

MISSION : The mission of IMS is to facilitate and support instruction by providing a clearinghouse for media services to faculty, staff and students.

The Instructional Media Services Center’s primary means for providing faculty support is through its four Technology-Enhanced-Instruction rooms located on the fourth floor of the University Library. The staff is striving to expand the capabilities of these rooms in order to better meet the needs of Xavier University’s faculty and students.

Also available is an individualized-learning carrel room where students (or faculty) may view and/or listen to a variety of media. The Center houses video and audio holdings for faculty and student use. A wide variety of visual imagining equipment is available for faculty check-out. The center also has a dedicated staff to assist faculty in room and equipment reservations, room set-up, equipment operation, instructional design, production of visual images and audio, and many other services.


Policy for Faculty Use of Classrooms Administered by Instructional Media Services: Procedure for Approval and Assignment

The Instructional Media Center currently has four rooms available for faculty who require audiovisual or instructional technology support. These include:

400-F 26-seat seminar/audiovisual room
407-A 32-seat lecture/audiovisual room
417-A 30-seat lecture/audiovisual room
417-b 40-seat lecture/audiovisual room

A growing library of VHS tapes, DVDs, CDs, and an older collection of films, filmstrips, audiotapes and disc recordings support these facilities.

Procedure for Scheduling:
Ad-hoc use of Instructional Media Services facilities is allocated on a first-come, first-served basis. However, early scheduling of rooms and equipment is encouraged. Ad-hoc users should make their reservations using the online reservation form.  Instructional Media Services reserves the right to refuse service if it cannot adequately be prepared to deliver service (too little notice, too many bookings, etc.).

Prior to the deadline for department chairs to submit course information to the Dean of the respective college (who, in turn, approves and sends the information to the Registrar), faculty members wishing to teach a course in one of the Instructional Media Services' rooms must submit to the University Librarian's Office a course syllabus, a letter describing the specific types of technology and/or instructional media to be utilized, and the extent they will be used in the course. A letter of support from the departmental chairperson is also required. Due to the demand for the rooms, approvals from the University Librarian's Office will be on a semester-by-semester basis. It should be noted that unless there are significant and extenuating circumstances surrounding the request (evidenced by a letter from the Registrar's office that there is no other facility on campus that is available to house the class), there will be no classes scheduled for any of the rooms where the facility will be the primary meeting location for the entire semester. There is simply too much demand for the rooms to accommodate such assignments.

The names of approved faculty will be kept on a list at the Instructional Media Services desk and in the University Librarian's office. A copy of that list will be forwarded to the Registrar, along with the specific room numbers assigned.

After receiving notification of approval, the faculty member is expected to notify his/her department chairperson. The chairperson is expected to use the information when preparing the semester's course schedule for the Dean and Registrar.


Instructional Media Request for service form.

Last modified: 10/18/2010 11:06 am

Campus Map        Directory         Contact Us         EMERGENCY PREPAREDNESS    © Xavier University of Louisiana. All rights reserved.
(504) 486-7411
EST 1925