Office of Human Resources

Student Employment

POLICIES

DHP Policy Guide (Departmental Hire Program)

FWS Student Manual (Federal Work-study Program)


FOR STUDENT EMPLOYEES

How to Change Your PIN #

How to Clock In and Out

How to Submit Your Time Card   → Time Card should be submitted right after you clock out of your last shift for the current Pay Period.

Time Card Submission and Approval Calendar – 2018

Track Your Hours Between Multiple Jobs (for DHP Students)  →                                                               Helps you track your work hours to prevent from going over the maximum allowable hours per week.

 


FOR SUPERVISORS OF STUDENT EMPLOYEES

ePAF User Guide    For DHP student employees only.  An electronic Personnel Action Form (ePAF) must be submitted for your student employee at least two weeks prior to the student’s start date.  At the same time, have the student complete his/her New Hire Packet if applicable.  See “New Hire Paperwork” section below.

Student ePAF Position Numbers

How to Complete a Student ePAF

How to Correct Student ePAF Errors

WTE Supervisor User Guide

Student Time Card Submission and Approval Calendar – 2018

Student Time Card Submission and Approval Calendar – 2019

Student Employee Time Tracking Template  → Helps you track your students' hours to prevent from going over the budget.

How to Use the Student Employee Time Tracking Template → This tutorial is best viewed with Google Chrome, Firefox, or Safari.


NEW HIRE PAPERWORK

A student’s employment may be granted through the Office of Financial Aid as Federal Work-Study (FWS), or it may be offered by the various departments as Departmental Hire Program (DHP).  For students who have never worked for Xavier University before, or who had worked for the University, whether as a FWS student or a DHP student, but it’s been more than 12 months since their last separation from the University’s employment roll, a New Hire Packet must be submitted to the Office of Human Resources before their first day of work.  The Office of Human Resources is located at Xavier South, room 410.  Our hours of operation are from Monday through Friday, 8:00 a.m. to 5:00 p.m.

New Hire Packet:

  • Student Employee Data Record Form   Be sure to mark whether you’re a DHP or FWS student employee.
  • Form I-9   Original identification document(s) must be presented to an HR staff upon submission of this form.  See page 3 for list of acceptable documents.
  • Form I-9 Instructions   For help with filling out the I-9 form.
  • Form W-4
  • Form L-4
  • Direct Deposit Enrollment Form   Attach a voided check or a Direct Deposit Authorization Form from your financial institution that has your routing number and account number auto-filled (not a blank form where you fill in the information).

Office of Human Resources

Main:

504-520-7537

Student Employment related issues:

504-520-5738