PAYMENT

Students should be prepared to pay tuition, fees and other charges at the time of registration. A deferred payment plan is available, however, for those students who wish to pay in installments.

The Payment Plan permits payments of accounts as follows:

Fall Semester – At the time of registration, a 50% down payment is due after a student’s estimated Financial Aid is applied. Of the remaining balance, 50% is due on or before September 30 th and the remaining balance plus any additional charges is due on or before October 30 th.

Spring Semester – At the time of registration, a 50% down payment is due after a student’s estimated Financial Aid is applied. Of the remaining balance, 50% is due on or before February 28 th and the remaining balance plus any additional charges is due on or before March 30 th.

NOTE: Work-study awards are not used as a credit to determine minimum payment when registering .

A finance charge of 1.5% (annual percentage rate of 18%) shall be charged each month on the unpaid balance. In the event of non-payment of any one or more installments, all unpaid installments become due and payable, without demand or notice. The University reserves the right to terminate the enrollment of any student who fails to make timely payments of any installment. Reinstatement upon payment of a delinquent balance shall be at the discretion of the University, provided that academic restrictions regarding absence have not been exceeded.

Full-term charges are made in the case of students who enter after the semester has begun. No student is entitled to receive a grade, degree, statement of honorable dismissal, or transcript of record, while any account balance is unpaid.

No refunds are made for Thanksgiving, Christmas, or Easter vacations, or for holidays.

A late fee of $100 will be charged to the student’s account for any remaining payments after registration that was not made in accordance with the monthly payment plan.

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TUITION AND FEES

*non-refundable

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REFUND POLICY

Refunds are available to students who have withdrawn officially from the University. The withdrawal date shall be determined by the appropriate University Official in the Fiscal Office.

REFUNDS OF TUITION AND FEES

Two refund methods are used: the Xavier University Institutional Policy and the Federal Government Refund Policy

For those students who have registered at the University with the assistance of Federal Financial Aid, the following policy applies:

Tuition and some fees are credited to the students’ accounts based on the percentage of the enrollment period completed (up to 60%). The percentage to be credited is determined by dividing the number of days remaining in the enrollment period by the number of days in the enrollment period.

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ROOM AND BOARD CHARGES

No refund is given for dormitory rooms. Board charges are refunded on a pro-rata daily basis of 17 weeks per semester.

FALL CANCELLATION OF HOUSING (for enrolled students)

All current residents (including graduating seniors) who will not return to campus housing next term must officially cancel housing by the deadline indicated below to be eligible to receive a housing deposit refund.  Housing deposit refund policy will be enforced as follows:

 *The $100 reservation paid as a new or transfer student is non-refundable. The refund schedule posted above only refers to the $200.00 additional deposit paid by upperclassmen.

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ALLOCATING A PORTION OF THE REFUND TO STUDENT AID PROGRAMS

In the case of those students who have registered at the University with the assistance of Federal financial aid, government regulations determine what portion of the calculated refund must be returned to the Title IV Financial Aid Programs. Government regulations also specify the order in which monies will be refunded to the aid programs and the student. The University must distribute the refund in the following order:

• Unsubsidized Stafford Loans
• Subsidized Stafford Loans
• Unsubsidized Direct Loans
• Subsidized Direct Loans
• Federal Perkins Loans
• Federal PLUS Loans
• Direct PLUS Loans
• Federal PELL Grants
• Federal Supplemental Educational Opportunity Grant (FSEOG)
• Other Title IV Programs

Examples of the refund policy and calculations are readily available to students upon request in the Office of Student Accounts located in Xavier South, Room 300.

Any changes to this policy will be distributed to all students and made available to the public in the Admissions Office, the Office of the Registrar, and the Office of Student Accounts.

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FINANCIAL AID

• Introduction
• Sources of financial aid
• How to apply for financial aid
• When to apply
• How eligibiligy for financial aid is determined
• Satisfactory academic progress policy for financial aid eligibility
• Appeals Process

Introduction

Xavier has traditionally offered the opportunity of a college education to academically qualified students, regardless of the financial resources of the student or the student's family. Although Xavier feels that the student and family have the responsibility to contribute to the cost of a college education, the University is prepared to provide financial assistance. In fact, 80% of the students attending Xavier receive some financial aid.

Sources of Financial Aid

Money for a student's financial aid package comes primarily from four sources -- the federal government, the state government, Xavier University, and private programs. The federal government supplies the majority of financial aid. Federal grant programs include: the Federal Pell Grant and the Federal Supplemental Opportunity Grants (FSEOG). Loans include: the Federal Perkins Loans, Federal Direct Student Loans, and Federal Direct Unsubsidized Loans, Federal Subsidized Student Loans, Federal Unsubsidized Loans, the Federal Parent Loans (PLUS), and the Federal Direct PLUS Loans. The Federal College Work-Study Program provides work aid. The State of Louisiana offers Leveraging Education Assistance Partnerships (LEAP), formerly the SSIG.

How to Apply for Financial Aid

All students must apply for financial aid using the Free Application for Federal Student Aid Form to determine their eligibility for aid (including all loans). Financial aid applications may be obtained from your high school counselor's office or the Office of Financial Aid at Xavier. Forms must be completed by the student and his/her parents and they must be mailed to the need analysis service or file an application on the web at www.fafsa.ed.gov.

When to Apply

All students must file for financial aid as soon as possible after January 1 of each year. Follow all instructions carefully when completing the forms. The student will receive a Student Aid Report (SAR) as a result of filing.

The Office of Financial Aid at Xavier University will work with the student to help him/her identify ways to finance his/her college education, but may have limited options because of federal regulations or a shortage of funds.

How Eligibility for Financial Aid is Determined

The eligibility for financial aid is determined by the Federal Government Central Processing Center using the information provided by the parents and students on the Financial Aid Application. Once a student files the Federal Financial Application using Xavier University’s school code (002032), the Financial Aid Office will receive the student’s records electronically. The counselors then evaluate the records and if valid, an Award Notification letter will be mailed to the students. The letter will offer all financial aid that the student was determined eligible to receive. If the records are invalid or rejected, the student and/or parents must provide the requested required documents before award notification may be mailed.

The Award Notification letter must be signed by the student indicating acceptance or denial of the financial aid award and returned to the Financial Aid Office. All financial aid is awarded on a “first come, first served” basis and on the availability of funds. In addition, students must meet the Standards for Satisfactory Academic Progress.

If a student stops attending classes, the amount of financial aid awarded must be recalculated based on the last date of attendance.

Satisfactory Academic Progress Policy for Financial Aid Eligibility

Federal regulations require all students receiving Federal Title IV financial aid funds to maintain standards of satisfactory academic progress in the pursuit of their degree. Satisfactory Academic Progress (SAP) is defined as a set of standards of academic success, which includes qualitative (g.p.a.) andquantitative (number of hours completed) measures that a student must maintain to retain eligibility for federal financial aid. The maximum time frame for completing an undergraduate degree cannot exceed 150% of the published length of the student’s program of study measured in credit hours attempted (128 hours X 1.5 = 192 hours, or higher for programs in excess of 128). SAP is monitored annually — at the conclusion of the spring semester for the preceding summer/fall/spring academic year.

First-year students who fail to meet SAP standards will be placed on financial-aid probation and continue to receive financial aid for two semesters. During the probationary year (the second year in college) the student must pass 24 hours of coursework and earn a semester g.p.a. of 2.0. Probationary students may also attend summer school to meet satisfactory progress requirements. Students who fail to meet the above standards will have their financial aid eligibility suspended.

NOTE: Federal regulations require that remedial courses be taken in the first two years of matriculation.

Guidelines

Fulltime (12+ hours per semester) students will be allowed six academic years in which to complete a degree. Part-time students will be considered on a pro rata basis equivalent to requirements of full-time students. The number of hours in which a student is enrolled on the first day following the end of the add/drop period will be the official number of hours used to determine full-time or part-time status. Full-time students who drop below 12 semester hours following this date will still be considered full-time students for financial aid eligibility. Satisfactory Academic Progress for financial aid eligibility requires that the student’s ratio of completed (earned) semester credit hours versus the student’s enrolled (attempted) semester credit hours at end of drop/add period adhere to the following guidelines:

Attempted Hours Hours Passed

• 0 – 25 credit hours 50% of attempted hours
• 26 – 50 credit hours 50% of attempted hours
• 51 – 75 credit hours 55% of attempted hours
• 76 – 100 credit hours 60% of attempted hours
• 101 – 125 credit hours 65% of attempted hours
• 125 and above credit hours 70% of attempted hours

Students are expected to achieve a 2.0 or better cumulative GPA and to complete 50% of the enrolled semester credit hours at the end of the first two years of matriculation. Hours attempted and hours completed in summer school will be included in calculation of eligibility.

Students who fail to make satisfactory progress at the end of the first four semesters will be ineligible for federal financial aid until the deficiency is corrected.

Pharmacy students in P1 and P2 years follow the above guidelines for undergraduate students. P3 & P4 Pharmacy students are considered graduate students and must complete 75% of courses attempted and maintain a 2.0 g.p.a.

Transfer students will be evaluated on the enrolled attempted hours, enrollment status and cumulative grade point average at Xavier plus the transfer hours, which will be added to the attempted and completed hours.

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Appeals Process

Students whose financial aid eligibility has been suspended due to failure to meet the above criteria may appeal their ineligibility if there are mitigating circumstances. Mitigating circumstances are defined as a change in grades or major, serious illness or injury, death of a family member or similar traumatic event. The appeal must be filed in writing within six weeks of notification of ineligibility. Students who appeal must use the Satisfactory Academic Progress (SAP) Appeal Form . All appeals must include supporting documentation (grade or major change form/s, doctor’s statement, death certificate, etc.) and an academic plan to regain eligibility. The appeal may not be based on the student’s need for the funds nor the lack of knowledge that eligibility for financial aid was in jeopardy. The Financial Aid Appeal Committee will review the appeal within two weeks of the deadline for filing all appeals provided all necessary documentation has been submitted; the students will be notified of the committee’s decision by mail. The Committee will not review Appeal Forms that are incomplete and/or lacking the required verification.The completed SAP Appeal Form should be sent to:

SAP Appeal Committee
c/o Office of Academic Affairs
Xavier University of Louisiana
Box 94
1 Drexel Drive
New Orleans, LA 70125.

If the appeal is denied, the student may continue at his/her expense in order to regain his/her eligibility. Students will automatically be reinstated once they have completed an academic year with Satisfactory Academic Progress.

For additional information, students should refer to the web or the Financial Aid Publication on Satisfactory Academic Progress

Types of Financial Aid Available

• Scholarships
• Grants
• Loans
• Jobs

Scholarships

• Academic Scholarships -- All freshmen are automatically considered for Xavier University Scholarships at the time of their application for admission. A number of factors determine the decision, primarily high school grade point average (computed on academic subjects only) and standardized test scores, as well as extracurricular involvement and a counselor's recommendation.

NOTE: These awards are made for eight (8) consecutive semesters provided the student maintains an average of: 3.0 at the end of two semesters, 3.3 at the end of four semesters, and 3.5 at the end of six semesters.

As a member of the United Negro College Fund, Xavier University receives various scholarship opportunities throughout the academic year. These competitive scholarship opportunities are available to all students enrolled at Xavier who meet the specific eligibility criteria determined by the donor.

Scholarships are coordinated through the Office of the Vice President for Academic Affairs. Enrolled students should contact this office for information regarding various scholarship opportunities and consult the Scholarship Opportunities Bulletin Board and web site once they arrive on campus.

• R ousseve Scholarships. Named in honor of the Rousseve family, outstanding alumni and supporters of Xavier University, the Rousseve Scholars Program offers high achieving students from all disciplines in the University an opportunity to receive a full tuition scholarship and a $250 book allowance for an academic year. The top ten students in the sophomore, junior and senior classes are selected annually on the basis of the previous two semesters’ GPA and, if necessary to break ties, the cumulative GPA (for sophomores the high school GPA is used). Eligibility guidelines require that students take the appropriate number of semester hours for advancement to the next classification level and have no grades of F's, U's, or W’s (only W’s after the first two weeks of classes are considered) during the academic year. Transfer students are not eligible.
• Achievement Scholarships. Continuing students who have not received Academic and/or Rousseve Scholarships are eligible to apply for Achievement Scholarships as they become available. A limited amount of scholarship funds are available for students who demonstrate significant academic achievement, and verifiable financial need. These scholarships may be renewed, and the award amounts vary from year to year.

Included in this category are:

• The Michael Jordan Achievement Scholarship
• The Teagle Scholarship
• The W. Randolph Hearst Scholarship
• The William and Camille Cosby Scholarship

Corporate/Privately Funded Scholarships. There are several scholarship opportunities that are funded by corporations, foundations, civic and social organizations, etc. The donors and sponsors establish the criteria for which funds will be awarded. Most of these scholarships are highly competitive, and students are often required to participate in an extensive application process. Other opportunities are based on nomination of students by faculty, staff, and administrators. These scholarships are usually merit based or some combination of merit and need.

Scholarships in this category include but are not limited to the following:

• Harcourt Scholarship
• Luard Scholarship
• GNOF Ratepayers Scholarship
• Beinecke Memorial Scholarship
• Lettie Pate Whitehead Scholarship

Talent Scholarships(Full or Partial Tuition) are awarded on the basis of:

• Art talent or
• Athletic talent in men's or women's basketball or
• Music talent.

NOTE: These awards are renewable annually for three additional years provided the student maintains a satisfactory academic record and continues to demonstrate progress in the development of his/her talent

• Scholarships for Disadvantaged Students. A federally-funded scholarship program for Pharmacy Students from Disadvantaged family background. Students must apply for aid that includes Parental Income, regardless of dependency status or age. This scholarship is awarded through the Financial Aid Office.
• Other Scholarships. Because Xavier’s scholarship resources are limited, students are encouraged to seek external scholarship funding. The University often receives announcements from third-party organizations about scholarships that are offered through these organizations. It is the policy of the University to offer students support and assistance in applying for scholarships from credible sources.
• A variety of ROTC (Air Force, Army, and Navy) scholarships are offered to Xavier students along with university incentives and supplements. These scholarships are offered through the respective service departments which are located on the Tulane University campus. These scholarships provide tuition assistance, a textbook allowance, and a monthly subsistence allowance. More information can be obtained from the service departments located at Tulane University. The Tulane information number is (504) 865-5000.

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Grants (Do not have to be repaid.)

• Federal Pell Grants. A federally-funded program for undergraduate students; eligibility ranges from $200 to $4,050 per academic year.
• Federal Supplemental Educational Opportunity Grants (FSEOG). A federally-funded program for undergraduate students; eligibility ranges from $200 to $4,000 per academic year.
• Leveraging Education Assistance Partnership (LEAP) . Available to qualified residents of the State of Louisiana who have financial need.

Loans (Must be repaid.)

• FederalPerkins Loan. This loan is available to students who have demonstrated financial need and who are enrolled for a minimum of six (6) semester hours (half-time enrollment). Eligible students may borrow from $200 to $4,000 towards their education. Repayment of this low interest (5%) loan begins nine (9) months after graduation or termination of studies at Xavier.
• Federal Direct Loans (i.e., Federal Direct Subsidized, Federal Direct Unsubsidized, Federal Direct PLUS). The Federal Direct Loan Program enables students to borrow directly from the federal government through Xavier to finance their education. The motto is "One-Stop Shopping for your Loans." A student must be enrolled at least half-time (6 semester hours) to qualify and must have an unmet need. The loan limits for the Federal Direct Loans are the same as the limits for the Federal Stafford Loans.

First-year undergraduate students may borrow a maximum of $2,625 per academic year. Second-year undergraduate students may borrow a maximum of $3,500 per academic year; and undergraduates who have completed two (2) years of their program of study may borrow a maximum of $5,500 per academic year. Graduate/Professional students may borrow a maximum of $8,500 per academic year. Loan repayment begins six (6) months after the student graduates, withdraws from the University, or drops below half-time enrollment.

• Federal Subsidized Stafford Loans. The Subsidized Stafford Loan Program enables students to borrow directly from lenders (i.e., banks, credit unions, etc.) to finance their educational expenses. A student must be enrolled at least half-time (6 semester hours) and must have an unmet need to qualify.

First-year undergraduate students may borrow a maximum of $2,626 per academic year. Second-year undergraduate students may borrow a maximum of $3,500 per academic year; and undergraduates who have completed two (2) years of their program of study may borrow a maximum of $5,500 per academic year. Graduate/Professional students may borrow a maximum of $8,500 per academic year. Loan repayment begins six (6) months after the student graduates, withdraws from the University, or drops below half-time enrollment.

• Federal Unsubsidized Stafford Loans. The Federal Unsubsidized Stafford Loan Program is offered to students who do not qualify for the Federal Subsidized Stafford Loan Program or who only qualify for a portion of a Federal Subsidized Stafford Loan. Also, eligible students must be enrolled at least half-time. Interest payments may be paid monthly while enrolled or may be capitalized on the principal balance. The combined loan totals of the Subsidized and Unsubsidized Stafford Loans cannot exceed the annual loan limits of the federal loan program. (See above for maximum amounts to be borrowed under Federal Subsidized Stafford Loans.) In some cases, students may qualify for additional amounts of an Unsubsidized Stafford Loan (called Non-Need-Based Federal Unsubsidized Stafford Loan) to supplement the Federal Subsidized Stafford Loan. The interest rate on the unsubsidized loans is variable.
• Federal Parent Loan for Undergraduate Students (PLUS). The PLUS loan enables the parents to borrow on behalf of a dependent undergraduate student to defray his/her educational expenses. The interest rate is variable and repayment of the principal and interest begins sixty (60) days after loan proceeds are disbursed. 
• Health Professions Loan Program (HPLP). A Federal Loan program for Pharmacy students only, who qualify (need based) with a low interest rate of 5%. Must be enrolled full time. For more information on this loan programs, contact Xavier's Office of Financial Aid.
• Loan for Disadvantaged Students . A Federal Loan program for Pharmacy students from a disadvantaged background. Students must file for aid that includes Parental Income, regardless of dependency status or age.
• Federal Plus Loan for Graduate and Professional Students. A Federal Plus Loan designed for graduate and professional students. This loan can cover up to 100% of your total cost of education minus other Financial Aid.

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Jobs

Federal College Work-Study Program (FWS) -- This is a federally-funded program that provides jobs for undergraduate students. These jobs give the students the chance to earn money to help pay for their educational expenses. FWS awards are based on need and the availability of funds.