XULA ::University Catalog

Admission decisions are made without regard to religion, gender, race, creed, color, national origin or handicap. These decisions are made by the Committee on Admissions. The University attempts to enroll a diverse class of students each semester.

Deadlines: Applications and supporting documents must be submitted by the following dates:

Applications for admission received after the deadline will be considered provided there are slots available in the in-coming class. The on-line application is the preferred method to apply to Xavier. Go to the University website at http://www.xula.edu.

1. An application for admission . A fee of $25 (non-refundable) should accompany the application.

The University expects that answers to all questions on the application be accurate and truthful. Any falsification of information in the application may result in denial of admission or University disciplinary action.

2. A transcript of credits from a regionally- and/or state-accredited high school indicating that the applicant has, or will complete, a minimum of sixteen academic units of secondary school work in college preparatory subjects, which include:

Students interested in majoring in any of the mathematics-related fields (accounting, computer science, mathematics, mathematics education, or any of the natural sciences) ideally should have four years of college preparatory mathematics courses, including two years of algebra, one of geometry, and at least one semester of trigonometry. It is recommended that natural science majors, in addition to the above-mentioned mathematics courses, should also take biology, chemistry and physics in high school.

In special instances where one or more of the required documents are unfavorable or the high school is unaccredited, the applicant may be admitted on a restricted schedule at the discretion of the Committee on Admissions.

Veterans and other applicants who have not completed a regular high school program but who have taken the General Education Development test and obtained satisfactory grades may be admitted by presenting a high school equivalency certificate in lieu of a complete high school transcript. These certificates may be obtained through a student's State Department of Education.

3. Scores from the Scholastic Assessment Test (SAT) or the American College Testing Program (ACT). Scores from tests taken between April of the junior year and January of the senior year are preferred.

A student transferring from an accredited institution must present an official copy of his/her transcript from each college-level institution attended. Secondary school records and standardized test results (ACT or SAT) may be required if the applicant has fewer than 20 semester hours of transferable credit. A recommendation from an appropriate university official (e.g., Registrar, Academic Dean, the Dean of Students, etc.) at each institution attended as a full-time student may also be required. The transfer applicant should be in good standing with the institution or eligible to return to it. A resume' or statement of activities may be required to account for extended periods of non-enrollment. Additional requirements may apply for admission to the College of Pharmacy (See the College of Pharmacy section for more information).

The University grants transfer credits only for courses in which the student has received a grade of "C" (2.00/4.00) or better and which are comparable to Xavier courses. Ordinarily the grades of transfer courses are not computed in the Xavier GPA. Not more than one-half of the credits required for the degree may be transferred from a community and/or junior college.

A degree will be conferred by the University only after the applicant has fulfilled the requirement of at least 25% of course credit in residence, eighteen hours of which must be in the major with a grade of “C” (2.00/4.00) or better in each course.

Graduate School applicants should see the Graduate School section for more information.

Students may apply as non-degree seeking candidates at Xavier University and, if admitted, are eligible for enrollment on a semester by semester basis in the undergraduate program in the College of Arts and Sciences. Applications must be submitted and approved through the Office of Admissions.

Visiting (Transient) Students who are degree-seeking students at another institution may apply for enrollment at Xavier. Visiting students must obtain approval from their home institution for transfer credit from Xavier. Approval is dependent on verification that the student is in good academic standing.

Special Non-Degree Seeking Students are taking courses for enrichment or other special purposes. Students in this category must be high school graduates and provide evidence that they are eligible to take college-level courses at Xavier. Students in this category may accumulate a maximum of eighteen semester hours.

Concurrent Enrollment Program – The Xavier University Concurrent Enrollment Program allows a limited number of high school students with high-level academic ability to earn up to 12 semester hours of college credit while enrolled in high school.

Admission of Visiting and Special Non-Degree Seeking Students: The Office of Admissions will review the application, and if approved for admission, the applicant will receive official approval for enrollment. These students do not qualify for Xavier administered federal financial aid. Visiting students may inquire at their home institution for information on financial aid. Students may seek other sources of external financial aid.

Upon notification of his/her acceptance for admission, an applicant will be required to submit a deposit which will indicate intent to attend the University. This deposit is deductible from tuition, fees, books, etc. and is in addition to any room deposit required of boarding students.

Health Clearance is required. After notification of acceptance, students will be sent medical forms by the University Health Service. The forms must be completed as per instructions by the appropriate deadline. The immunization form (Form #60) requires date, test results and the signature of a physician or nurse.

Prior to enrollment, accepted freshmen must submit a final high school transcript that certifies graduation from high school. Transfer students must submit transcripts of work that was in progress at the time of admission.

In order to be considered for admission to the University, applicants should submit the following items prior to the deadline:

APPLICATION DEADLINES ARE MARCH 1 FOR THE SUMMER OR FALL TERMS AND SEPTEMBER 1 FOR THE SPRING TERM.

The I-20 form for immigration purposes will not be issued until ALL the above-listed conditions have been satisfied. Students have found it beneficial in expediting passport procedures to have these requirements satisfied from six to twelve months prior to their intended date of departure. If an applicant has had previous college work outside the United States, the applicant must have his/her records evaluated by a private agency. The recommended agency is listed below with its address.

Only citizens of the United States are eligible to receive Federal financial assistance. Therefore, foreign student aid is not available through Xavier University. However, in exceptional circumstances a foreign student can apply for an off-campus employment permit through the Center for Intercultural and International Programs, which acts as a liaison between Xavier University and the U.S. Immigration and Naturalization Service. It is the responsibility of the individual student to abide by all Immigration and Naturalization Service regulations.

Xavier University is approved for the training of Veterans, War Orphans, and Children of Veterans under those provisions of law currently enforced. Returning veterans should obtain from their local Veterans Administration Office a Certificate of Eligibility to be presented to the Registrar for completion.

No veteran will be considered to have made satisfactory progress when he/she fails or withdraws from all subjects undertaken when enrolled in two or more subjects.
A veteran transferring from another institution will not be certified to the V.A. unless he/she has been counseled by the V.A., if he/she was suspended for unsatisfactory progress or conduct.
A veteran student suspended from this institution will not be certified to the V.A. until counseled by the V.A. professional counselor.
A veteran who takes a course that does not count toward the chosen objective (normal ly a degree) is not considered to be making progress. A veteran cannot repeat a course he or she has passed unless his/her program requires a higher grade (e.g., a grade of "C" or better).

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Admission to the summer session is governed by the same general requirements as for admission during the regular academic year. Transfer students who will be attending Xavier for the first time during a summer session should apply for admission by May 1. Transient students must present a letter of good standing from the dean or other appropriate official of the institution where they are pursuing a degree. Freshmen students accepted for the fall semester may also attend the summer session.

The University reserves the right to cancel any summer course for which there are fewer than ten students registered (twenty students in non-degree courses).
Undergraduate students are classified as full-time students in a summer session if they enroll for six semester hours.
Students who wish to enroll for more than 7 semester hours in a five-week session must obtain written permission from their chairperson.
Students who register after the registration period will be required to pay a late registration fee of $100.00. Students will not be allowed to register after the third day of classes.
An official withdrawal from class must be approved in writing by the student's advisor, as well as the instructor of the class, prior to the beginning of the third week.
The grade of I (Incomplete) is usually not given in any undergraduate course offered during the summer session.

The days assigned for both August and January registration are to be found on the University Calendar. Registration is not complete until the fees for the semester have been settled to the satisfaction of the Fiscal Department. Until such settlement has been made, the student is not entitled to attendance in any class or to any individual instruction.

Students are held responsible for the selection of their courses in meeting degree and certification requirements. Although there are many opportunities to obtain guidance from academic advisors and from departmental chairpersons, students must assume the final and complete responsibility for the selection of courses and for proper registration.

After a student has registered, he/she is expected to attend all classes in accordance with the program recorded on the official registration form. Once the drop/add period has passed, changes in schedule must be approved by the student's departmental chairperson or advisor on or before the date indicated on the academic calendar. No change in class section or course is valid or official unless it is recorded with the Registrar. A fee will be charged for this service.

Courses dropped without following the above procedure will be assigned a grade of "F".

In order to register later than the last date assigned for registration on the University calendar, a student must receive permission from the appropriate Dean and pay the late registration fee.

The University expects that answers to all questions on the registration records be accurate and truthful. Any failure in this regard may subject the student to censure for falsification of records.

The Office of Admissions at Xavier University has the initial responsibility for placement of students entering the University. SAT/ACT, high school GPA in selected courses, and placement tests in English, mathematics, and reading are the main tools in this placement. Results of these tests are used to place students into regular, honors, or developmental freshman courses.

All entering freshmen whose ACT or SAT scores indicate that further testing is warranted should take placement tests in the recommended areas. Also, transfer students with fewer than 60 semester hours, or whose academic program at Xavier still requires courses in mathematics or English, may be required to take placement tests. Students who do not take the tests in the recommended areas will be required to take developmental courses in those areas.

Failure of a placement test in any area invalidates transfer credit in that area.

Students with AP scores of 3 or higher can generally get college credit for the appropriate course at Xavier. College credit is also awarded for students who participated in IB programs and made the scores required by Xavier. Some medical and dental schools do not accept credit for AP and IB. Therefore, students should consult with their academic advisor regarding these courses. In order to receive credit, students should have AP or IB scores sent to the Admissions Office.

In addition, Xavier's Department of Mathematics provides the Advanced Mathematics Placement Test. An appropriate math score on the ACT or SAT allows a student to by-pass Precalculus (MATH 1030) and enter Calculus (MATH 1070). Upon receiving a grade of "C" or better in MATH 1070 taken at Xavier University of LA, the student will receive 4 semester hours of credit for MATH 1030.

Students may by-pass ENGL 1010 by obtaining a superior score on the ACT English sub-test. For information regarding by-pass credit in Languages refer to the Department of Languages section.

Credit may also be awarded in certain subject matter areas on the basis of the College Level Examination Program (CLEP) Subject Examinations. However, credit will not be awarded on the basis of CLEP General Examinations. For information regarding which CLEP subject exams are honored by the University, the minimum passing scores, and their equivalent courses, contact the Office of the Dean of the College of Arts and Sciences.

A maximum of thirty semester hours of credit by examination will be accepted toward the degree.